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Current information concerning the coronavirus outbreak

Current information concerning
the coronavirus outbreak

[DATE 01/08/2021]
Due to the current crisis, the “shut down” of the Hochschule für Künste Bremen (HfK) has to be extended: The HfK will be closed up to and including January 17, 2021. Both locations are closed to university operations during this period.

If you have any inquiries or notifications regarding aforementioned issues, please reach out to the stated contact persons. If you have further questions, please contact

Members of the HfK will receive the latest information and current developments on this topic in their HfK email account as well as on the website and on the portal. Please ensure that you can be reached via your official HfK email address.

In spite of the restrictions, all administrative members can be contacted, albeit with some limitations. Due to restrictions, responses to inquiries may be delayed and administration, faculty as well as workshop directors cannot offer usual and all services. Please always contact us first by e-mail or telephone. You will find all contacts on this website: University > Organization and Administration or Persons.

All information is subject to change, depending on the dynamics of the coronavirus pandemic. Please find further information and the Corona-Ordinance in other languages herer: https://www.bremen.de/corona/corona-international

1. Winter Semester 20/21

Preamble
The 2020/2021 winter semester is planned as a “hybrid semester” with a combination of in-person and digital classes.

1. Hybrid Scenario

Maximum presence (in-person classes, access to studios, rehearsal rooms and workshops) with observance of hygiene rules. Courses that can be taught digitally should be offered this way.

2. Online Scenario

A second scenario is planned in case of lockdown. If infection rates rise to the point where in-person instruction must be halted, either partially or fully, the classes affected will go online. For classes that cannot be replicated online, a replacement format will be offered.

If everything remains within normal boundaries, the hybrid scenario will be implemented. In this scenario, classes that can be offered digitally will be online, so that the space available can be reserved for the classes that can only be conducted live.

In order to fairly distribute rooms for in-person instruction, students in each class should be able to meet a minimum of three times per semester. The length of the class will be determined by the room capacity.

Classes for first semester students, international students and students finishing their final semester have priority for in-person instruction.

Should the current infection rate worsen, the HfK and the faculty in particular will be flexible in offering solutions in between hybrid and online instruction. This means, for example, that in-person classes will be gradually cut back, based on the number of participants. Individual instruction and advising, as well as independent work and
practice sessions, should remain available unless an emergency is
declared and operations switch to the online scenario.

Academic Term
Winter semester: October 1, 2020 to March 31, 2021 with a semester break from December 21, 2020 to January 1, 2021, inclusive.

Department of Art and Design
Start of the lecture period October 19, 2020
End of the lecture period February 19, 2021

Department of Music
Start of the lecture period October 19, 2020
End of the lecture period February 26, 2021

2. Teaching / Classes

The fundamental rules as set out in the Preamble (see point 1) apply.

Students who cannot or do not want to participate under these conditions must apply for a semester’s leave of absence.

Members of the faculty who cannot participate in the 2020/21 winter semester under these conditions must comply with Senate Finance rules (state their reasons, such as child care, being at risk, etc.), or who do not want to participate, must apply for a special leave of absence.

Classroom-based classes may be planned with up to 15 participants (including teachers and tutors) in suitable rooms. It should be possible for additional participants to participate digitally.

Classes
While planning the semester, the Dean’s offices and the Campus Offices will work closely together to establish how a class, event, or individual appointment can be held (digitally or in person). If you have further questions, please contact your Campus Office ( // ).

During in-person appointments, distance and hygiene rules must be strictly observed.

In-person classes for up to a maximum of 15 people (including faculty and tutors) in suitable rooms are being planned. If there are more participants, they will be able to attend on line.

3. Events

HfK events can take place in compliance with the applicable hygiene concept and room regulations. For this purpose, hygiene concepts (see point 4) are to be developed or the hygiene concept of the HfK is to be followed. At present, however, the participation of external guests is not possible.

Exceptions for the participation of external guests (speakers, musicians, jury etc.) can be made if their participation is absolutely necessary for the realization of the event. The Rectorate decides on this every two weeks in consultation with the Dean's Offices after the application has been submitted to

All events can be planned with up to a maximum of 15 persons in suitable rooms.

Exceptions may be made for events accommodating up to 30 people in the large rooms at the HfK (or external spaces), but only after being closely examined on a case-by-case basis. When allocating rooms, in-person classes will be given priority over extra lectures series and events. In case there are several requests for the same room during the same window of time, classes will be given priority. Lecture series / events must take place on line, should there be no other suitable space for them. The Rectorate decides on this every two weeks in consultation with the Dean's Offices after the application has been submitted to

Department of Music
Events, such as exhibitions, lectures and concerts (including streaming), which can be realized in accordance with the HfK hygiene concept (number of persons, room size, etc.) can take place.

These events must be registered by the responsible teaching staff via email to KBB (), Referat 1 (), the room team () and the dean's office ()

Department of Art and Design
Events, such as exhibitions, lectures and concerts, which can be realized in accordance with the HfK hygiene concept (number of persons, room size, etc.), as well as digital formats can take place. Please consult in advance with event manager Jan Charzinski ().

4. Hygiene Rules

Please practice basic hygiene:

  • Maintain a distance of at least 1.5 meters* to all people at all times.
  • A mask covering the mouth and nose must be worn during all times on the outdoor areas and inside all buildings of the Hochschule für Künste Bremen. Exemptions** may apply as mention below.
  • Masks must be worn at all times on the outside areas as well as in all buildings of the Hochschule für Künste Bremen. It does not matter how large the room is or how much distance you keep to the next person – you must wear a mask. This also applies during classes (conversations, making music, discussion etc.), during rehearsals (ensemble, orchestra etc.) in the workshops und during all meetings (academic committees and administration). During job interviews (incl. rehearsal and academic/teaching hearings) attendees may decide together whether masks are required. This regulation is initially valid up to and including November 27, 2020. Please take note of further letters from the university regarding a prolongation. You can only be exempt from the requirement of wearing a mask by doctor’s certificate. Employees are required to submit the certificate to Dezernat 3 (), students to keep with them at all times and external service providers to submit to Dezernat 4.
  • Please also note that visors are not an adequate alternative to masks, since their protection of third parties is not sufficiently proven.
  • Outside of classes and work, the limitation of groups to 10 people from two different households as mandated by the 19. Coronaverordnung is to be complied with on the HfK campus.
  • Washing your hands thoroughly and on a regular basis.
  • Practice respiratory hygiene and cough etiquette.
  • Stay at home, if you feel sick or have flu-like symptoms.
  • All HfK buildings, facilities, events, and premises are smoke-free areas.
  • Preparation of food and beverages at HfK facilities and in HfK spaces by students and faculty alike is not allowed.
  • Further hygiene rules may apply to individual areas and will be displayed.

*In relation to the activity, other minimum distances may apply:
Lecturing / teaching: Three meters distance between the speaker and audience and two meters on either side. If necessary, reckon on a three-meter radius (so the speaker can move); sneeze guards may be used.
Activities in studio with more movement (e.g., building a model): a minimum of 2.5 m.
Wind instruments: Maintain two meters on either side, three meters in front of the instrument.
Performance: Performance—moving around in rehearsal and scenes, talking, singing, dancing, moving, with six meters distance for each individual.
Singing: Two meters on either side. Maintain a minimum of six meters in front of the signer.

**Exemptions
If you are working alone in a room (office, rehearsal rooms, practice cells), you may remove the mask.
Since it not impossible to sing or play a wind instrument with a mask on, these persons may remove the mask.
During job interviews (incl. rehearsal and academic/teaching hearings) attendees may decide together whether masks are required.

When is an own hygiene concept necessary and when can the HfK hygiene concept be applied?

HfK hygiene concept for:

  • regular classes with 15 persons.
  • regular classes with 15 persons outside of the HfK, if the teachers lists all participating students on the HfK form and confirms in writing that all hygiene rules have been followed.

Adaptation of the HfK hygiene concept to your class / event or explicit indication that the HfK hygiene concept can be applied, if

  • more than 15 persons participate in the event, whether inside or outside HfK.

Check in advance whether you have to apply for an exemption for your event. The rectorate decides every two weeks in consultation with the deans after the application has been submitted to Natalie Lürßen //

You must then provide the following information (a short e-mail is sufficient: Natalie Lürßen // ):

  • Who is responsible for the event and can be contacted if questions arise?
  • What is the maximum number of people who will be present?
  • Can the hygiene rules of the HfK be applied (ventilation, minimum distance, documentation of the participants etc.)? What adjustments do you have to make?

5. Rooms and Access to campus Speicher XI and campus Dechanatstraße

Access, Room Reservations, and Group SizeAccess to the HfK buildings and usage of rooms will continue to be controlled and documented. We are striving to simplify the registration process.

In-person classes for up to 15 people (including faculty and tutors) in suitable rooms are being planned. If there are more participants, they will be able to attend on line.

Exceptions may be made for events accommodating up to 30 people in the large rooms at the HfK (or external spaces), but only after being closely examined on a case-by-case basis. When allocating rooms, in-person classes will be given priority over extra lectures series and events. In case there are several requests for the same room during the same window of time, classes will be given priority. Lecture series / events must take place on line, should there be no other suitable space for them. The Rectorate decides on this every two weeks in consultation with the Dean's Offices after the application has been submitted to

Access

Campus Dechanatstraße

  • Administration employees have access with the previous process (check in and check-out at the reception desk)
  • Access regulations for faculty and students are under revision. If you have any questions, please contact
  • For the Music Department, planning and reservations can be made through the Music Campus Office and the central e-mail address:

Speicher XI
The existing rules for room reservations and access documents—the Three Steps to Speicher XI—are still in effect and have not changed.

  • For students:
    For room reservations, please contact the Room Team via raum_kud@hfk-bremen.de or the workshop supervisors and then fill out the online form for acess to Speicher XI. Please allow 48 hours for processing.

    Students do not have to make reservations or fill out the online form in order to attend classes and workshop-classes! For classes and workshop-classes, the instructor will pick you up at the main entrance.


  • As soon as
    you have documented your presence via checkin, the library, as well as the printer, the tea kitchen and the cafeteria are accessible without having reserved a room or registered with the online form.
  • For full-time faculty:
    To reserve rooms for classes and individual meetings, please contact the Campus Office KuD at Campus-office-kud@hfk-bremen.de and wait for a reply/confirmation. No room may be used without a prior reservation and confirmation.

    Please register with your keycard at one of the two terminals in the foyer of Speicher XI (see instructions at the terminal).

    Please use checkin to complete the documentation process.

  • For teaching associates / Lehrbeauftragte:
    To reserve rooms for classes and individual meetings, please contact the Campus Office KuD at Campus-office-kud@hfk-bremen.de and wait for a reply/confirmation.  No room may be used without a prior reservation and confirmation.

    To access Speicher XI, please fill out the online form at least 48 hours in advance.

    Please use checkin to complete the documentation process.

  • For staff & heads of workshops:
    When entering or leaving Speicher XI, the documentation process will take place at the terminals and via your personal keycard.
    You are also welcome to use checkin to complete the documentation process.
  • For student assistants:
    Your documentation – as applicable to your employment at the HfK – is being secured by using the Terminals with your personal key card as you enter and leave Speicher XI (you will find further instructions at the terminals).

    Please use checkin to complete the documentation process.

    You have to use the access protocol for students outside of your activities as an employee.

Hygiene Rules When Using Rooms

  • Only rooms that can be sufficiently ventilated will be made available for use.
  • In between each class or student, teachers must thoroughly air out the room for 15 minutes, and also disinfect surfaces/door knobs. Please follow the rules for sneezing and keeping hands clean. During class, the room must be thoroughly aired out every 20 minutes.
  • CO2 measuring devices can be borrowed at the reception at both campuses.
  • Maximum occupancy will be established depending upon the physical characteristics of the space, the activity taking place inside of it, and how much minimum distance per person per room there is. The room’s actual measurements are secondary; it is more important to maintain the minimum distance between people and to ventilate the space.
  • In all classes, teachers will have a list of students on the HfK form and must confirm in writing that all hygiene rules have been followed.
  • Disinfectants and spacer bands will be available at the reception desk in each location.

Calculating Minimum Distance
In general, a minimum distance between people of at least 1.5 meters must be maintained at all times. When setting up your work station, always calculate enough room to move at a work station.
Masks are secondary to organizational or technical protective measures and cannot replace ventilation or minimum distance rules.

  • Lecturing / teaching: 3 m distance between the speaker and audience and 2 m on either side. If necessary, reckon on a 3 m radius (so the speaker can move); sneeze guards may be used.
  • Quiet activities and playing music: a minimum of 1.5 m.
  • Activities in studio with more movement (e.g., building a model): a minimum of 2.5 m.
  • Wind instruments: Maintain 2 m on either side, 3 m in front of the instrument.
  • Performance: Performance - moving around in rehearsal and scenes, talking, singing, dancing, moving, with 6 m distance for each individual (around 20 square meters per person).
  • Singing: 2 m on either side. Maintain a minimum of 6 m in front of the signer. Choirs may not sing together in closed spaces; currently, they may only sing as a group outdoors.

Libraries
Department libraries at Campus Dechanatstraße and Campus Speicher XI are offering limited services. Members of HfK and other guests may visit the libraries to use their services.

If you want to visit the library at Campus Dechanatstraße or at Campus Speicher XI, please alsways register at the reception first, because your stay must be documented. You may only go directly to the library and must leave the building immediately afterwards.

Library Dechanatstraße:
The library at campus Dechanatstraße is closed up to and including January 10, 2021. Returning items is not possible during this time.
Ms. Veronika Greuel, // 9595-1509
Opening hours are Monday to Thursday from 10 a.m. to 1 p.m. and from 2 p.m. to 4 p.m.

Library Speicher XI:
The library at campus Speicher Xi is closed up to and including January 10, 2021. Returning items is not possible during this time.
Ms. Agnes Knütter, // 9595-1209 (M, T, Th, 10 a.m. to noon). Returns are possible at all times at the reception at Speicher XI.
Opening hours are Tuesday, Wednesday and Thursday from 10 to 12 and from 13 to 16.

Rooms Outside of the HfK
Rooms outside of the HfK (no private spaces) may be used for classes and lectures as long as there is a hygiene concept in place, or the HfK’s hygiene concept can be applied. Faculty will keep a list of all participants on the HfK form and will confirm in writing that all hygiene rules have been observed.

For classes and lectures outside of the HfK, please give priority to spaces within the city of Bremen. Avoid holding classes and lectures in spaces outside of the city of Bremen; they will only be allowed in urgent cases, where there is no other alternative. If students cannot or will not participate in person, an alternative must be offered.

Outdoor Classes
When possible, classes may be held outdoors within the boundaries of the city of Bremen. Please continue to adhere to the HfK hygiene concept; the faculty is responsible for ensuring that the rules are followed (distance, documentation > see HfK form).

The maximum number of persons allowed remains the same as it is for indoor classes (15 persons).

6. Business and Field Trips

Until the end of 2020 field and business trips cannot be approved.

Exceptions for urgent business trips of the administrative staff will be decided by the Chancellor based on individual assessment (sent to ).

Exceptions for urgent business trips of the faculty will be decided by the President based on individual assessment (sent to ).

This regulation will be reviewed again at the beginning of 2021.

Reservations may not be made before permission is given.

7. Foreign Students

Foreign students with questions - especially if you need assistance with visa problems - please contact the Dezernat 1 Students Services Office or the International Office

8. Report obligation und isolation

Please note that in case of an infection with the coronavirus, a strong suspicion of infection or when entering from a foreign country/a risk area, you are obliged to inform the HfK and the public health department in Bremen.

  • Please inform local authorities by emailing to infektionsschutz@ordnungsamt.bremen.de and/or office@gesundheitsamt.bremen.de and HfK by emailing to d3corona@hfk-bremen.de (employees) or corona@hfk-bremen.de (students)
    The message should contain the following information:
    • Were you at the HfK or at HfK events within 48 hours before your first symptoms or 48 hours before you took the coronavirus test? Where exactly were you?
    • With which persons did you have close contact? Were these persons already informed about the increased risk?
  • If you are officially subject to an isolation measure, you are neither allowed to enter the Hochschule für Künste Bremen nor participate in HfK events in presence during this time. As a precautionary measure, this also applies in the case of strong suspicion of an infection.
  • The salary of staff members who are unable to come to the HfK due to isolation measures, will remain unaffected, as I assume that tasks defined contractually, will still be carried out within the limits applied.
  • The period of isolation for students will be considered as sick leave. Please inform your examination office if necessary:

9. Sick Notes, HfK Members with Chronic Medical Conditions and Groups of Higher Risk

  • Please send your sick notes to and state whether or not you are suffering from flu-like symptoms (see attachment DEZ3).
  • Please note the requirement to disclose information both to your respective department of health and to HfK Bremen, see chapter 8.
  • If you belong to a group of higher risk as defined by the RKI and seek further protective measures, please contact your supervisor and HR/Dezernat 3 by sending an email to – if you haven’t already done so. To ensure your safety, we will jointly assess how you can assume your work duties while working remotely or while returning to your work station if required (on certain days, e.g.) and implement new safety measures, if needed (individual office, e.g.).
  • All members of HfK with chronic medical conditions are kindly asked to contact HR/Dezernat 3 by sending an email to , including a brief outline of your medical condition. To ensure your safety, we will jointly assess whether or not you can still assume your work duties given the specific circumstances. The same applies if you share a common household with a person with chronic medical condition whose health might be otherwise compromised.
  • Students who are exposed to an increased risk due to their state of health or an impairment or handicap should be enabled to use rooms at the HfK individually. Please contact your dean's office or your campus office or the e-mail address

Please note the following changes in policy: If you are unfit to work because of flu-like symptoms you are required to present a doctor’s certificate on the sixth day of your absence. This regulation is intended to relieve the strain on doctors’ offices and is valid until 31st December.
Until 31st December, doctors will again be allowed to verify respiratory illnesses by telephone and certify your sick-leave if you show light symptoms. Please contact your family doctor for further information.

10. Special Leave of Absence Due to Closed Schools/Daycares & Remaining vacation days

Please note that adjustments have been made regarding the requirements under which special leave of absence due to childcare obligations can be granted. Before special leave of absence can be granted, extra hours have to be taken. It is planned to gradually lift the officially ordered closure of schools and childcare centers and to extent emergency childcare arrangements. Please visit the respective websites of the Senator of Children and Education for the latest updates and information on this.

If you need to apply for special leave of absence amid the closure of schools and childcare centers/nurseries starting from May 4, 2020 onward, please send an email to Dezernat 3 , including a brief statement of your reasons.

11. Assistance Services and further Information

HfK Mail (German, English, Spanish)
If you have any questions regarding the coronavirus, please send us an e-mail to . If you seek medical care or advice, please contact your doctor or the medical after-hours service initially only via telephone.

FAQ by the World Health Organization (English)
The WHO provides information and guidance regarding the current outbreak of coronavirus
https://www.who.int/emergencies/diseases/novel-coronavirus-2019
https://www.who.int/news-room/q-a-detail/q-a-coronaviruses

Robert Koch Institute
The Robert Koch Institute informs about international risk areas and particularly affected areas in Germany and provides further information regarding the current outbreak of coronavirus (partially only in German):
https://www.rki.de/DE/Home/homepage_node.html;jsessionid=ED02A1A5852020E...

Travel and safety information, travel warnings
The Federal Foreign Office provides travel and safety information and publishes current travel warnings (German only):
https://www.auswaertiges-amt.de/de/ReiseUndSicherheit

Family Doctor (Hausarzt, Allgemeinmediziner)
In Germany, you are free to choose any family doctor of your choice. If you display symptoms or need medical advice contact your doctor initially only via telephone, in order to clarify the further steps. In acute medical emergency, you should immediately dial 112, the emergency telephone number.

Medical after-hours service
Outside of your doctor’s office hours, you can contact the after-hours service of the Association of Statutory Health Insurance Physicians of the City of Bremen:
Phone 116 117
https://www.kvhb.de/bereitschaftsdienst (German only)

HfK Department of Research Development and Research Funding
The department now offers help and advice in two key areas online from now on:
i. Stipa: Advice on scholarships and residencies
Contact:
ii. Language Assistance: Helping with matters regarding language problems and language barriers German – English;
contact:
If you need assistance in another language than English/German, do reach out and Language Assistance will try put you in touch with someone who can help with your specific language needs (i.e. Chinese, Korean, Arabic etc.)

HfK Social Fund
Students in financial need and under financial duress due to the pandemic can contact the International Office (for international students // ) and Dezernat 1 (for German students // ) for assistance.

12. How to support our Students

Some of our students endure financial duress due to the COVID-19 pandemic, as they lose their sources of income (cancellations of concerts or the loss of second jobs etc.). In order to support them, the HfK has extended the guidelines for awarding financial support from the HfK’s social fund.

We are thankful for any attribution to our fund:

Hochschule für Künste Bremen
Reference: IA 83212018 / Sozialfonds für Studierende
Account: DE68 2905 0000 1070 5300 04
Bank: Nord/LB (BRLADE22XXX)

All information without guarantee. Subject to short-term changes.